The platform
For tournament directors, clubs & housing companies
Every hotel you hold rooms at, on one booking page in your own colours. Teams and families pick a room and reserve or pay in a couple of minutes, with no account to make — and you watch each block fill night by night against its attrition floor.
→How it works
The first three you do once per event. The fourth runs by itself while you get on with the tournament.
Pick them from the Hotel Catalog, type them in, or import a spreadsheet. Up to four photos each, and Find details fills in the website, phone and stars.
The group rate, the room blocks night by night, the cut-off, attrition, commission — and what Book does on the public page.
Each tournament gets a booking page in your Web Page look. Put the link in the registration email, on the schedule, on your website.
Reservations arrive to confirm, pickup counts itself night by night, and the dashboard shows the next cut-off and any shortfall.
01The booking page
Each tournament with a listed hotel gets a public page with every hotel on it. A family opens the link on a phone, picks a hotel, and is done in a couple of minutes.
Reserve Rooms · Book and Pay
Each hotel shows its photo, stars, address, distance to the venue, group rate and book-by date. View opens its photos, its room types with the rooms left of each, and the cancellation policy; the booking button opens a two-column panel — the hotel’s photos as a slideshow on one side, the form on the other.
When a block sells out in minutes
Some blocks go the hour the link goes out. The booking page is built for that: the last room can only go once, everybody sees the real count, and an abandoned card form gives its rooms back by itself.
02Your own look
Families should know whose page they are on. Set your look once and every booking page wears it — and your company gets a page of its own listing every event you have hotels for.
Web Page
Web Page is the template every tournament’s booking page starts from. Tabs for Web, Words, Logo, Banner, Colours and Background, and the Preview beside them changes as you do.
Your company page
A card for each event ahead that you have hotels listed for, with the tournament’s own schedule picture across the top (or a drawn skyline in your colours), its dates and place, how many hotels hold rooms for it, and See the Hotels.
03Contracts & room blocks
A contract is one hotel’s rooms at a group rate. Hotels counts its pickup as it happens — the hotel’s own reports plus every booking made on your page — and tells you what a shortfall would cost while there is still time to fill it.
Contracts
The event with its hotel, the nights, room nights and pickup one night to a line with the totals under them, the cut-off counting down, what Book does and the contract’s status.
Room blocks
Each room type at its group rate, and for every night the rooms held, the pickup the hotel reported, what was booked online and what is held for clubs. Above them, the contract adds it up.
Club blocks
Set rooms from your blocks aside for one club — at the block’s rate or one you give the club — and send its director a private link to pass to their parents. Those rooms come out of what the public page offers until the hold date.
04Getting paid
Not every hotel works the same way, so each contract chooses what its Book button does — and each choice is explained on the screen where you make it.
What Book does
Every step re-prices the stay on the server from the block, never from the browser, and every payment is checked with Stripe or Square before a room is marked paid. No convenience fee is added. Without a card account set up, a Pay online contract can be saved but not listed.
05Check Rates
If a hotel’s own website sells a room for less than your guaranteed rate, your teams will find it and book around your block. Check Rates finds it first.
Check Contracts · Research Rates
Every night on your signed and active contracts, with your rate, the hotel’s own public price for that night, the lowest price anywhere and the difference. A night where the hotel is cheaper turns red — time for a phone call.
06Hotels & events
Bring your hotels in by the hundred, and do the housing for your own tournaments, for a director who shares theirs, or for events you create yourself.
Hotel Catalog · Import
The Hotel Catalog keeps one record per real hotel across iPLEXsports: find a hotel and add it to yours, and its name, address, phone and website stay in step. Import takes an .xlsx or .csv, or a list pasted in.
Tournaments · your own events · hotel partners
Tournaments lists every event you do the hotels for, with its contracts, pickup, shortfall, next cut-off and reservations to confirm.
07Pricing
The organiser pays nothing. Guests pay the room rate, and the platform’s margin is built into it.
Organisers
Freefor your company
Tournament directors, clubs and housing companies pay nothing to run their hotel blocks here.
Teams & families
The rateand nothing on top
Guests pay the room rate they see on the booking page. The platform’s margin is built into that rate, not added as a fee.
Anyone who holds hotel room blocks for sports events: a tournament director or club housing its own teams, or a housing and travel company working for several events. A company switches Hotels on and gives it to the people who run its housing.
No. The booking page is public: they open the link, choose a room type and their nights, and send the request or pay. They are emailed a confirmation.
The last room can only go once. Each room type shows the rooms remaining on its tightest night, the booking form says how many other people are looking, and it closes after 15 minutes so nobody books from an old count. A card booking holds its rooms for 15 minutes while the guest pays; Back gives them up at once, and payment is refused once the hold has run out. When a hotel cannot be booked online, the page offers a Contact button instead of Book.
You choose, contract by contract. A reservation request holds the rooms and waits for you to confirm with the hotel. The hotel’s own booking link sends the guest to the hotel’s group page with your group code. Pay online takes a deposit of the first night or the whole stay by card.
To your company’s own Stripe or Square account, never the platform’s. You are the merchant and you pay the hotel. Without a card account set up, a Pay online contract cannot be listed on the public page.
Yes. Club blocks set rooms aside for one club behind its own private link, at the block’s rate or one you give the club, until a hold date. On that date the rooms the club has not booked go back to the public page by themselves. The club’s director can also see their own rooms when signed in.
Yes. Web Page sets your logo, banner, colours and background once, with a live preview, and every tournament’s booking page starts from it. A tournament can change any of it for itself. Your company also gets a page listing every upcoming event you have hotels for.
Night by night: the pickup the hotel reports, plus the rooms that reservations on the booking page hold. Each contract shows the attrition floor, how many room nights short of it you are, and what that shortfall could cost at the block’s average rate.
Check Rates lists every night ahead on your signed and active contracts with the hotel’s own public price for that night, from Google Hotels through your own SerpApi account. A night where the hotel’s own site is cheaper than your group rate is marked in red. Research Rates checks any of your hotels for the nights you choose.
Yes. Create your own events in Hotels and sell rooms for them, or enter a tournament director’s partner code to do the hotels for their iPLEX tournament.
Nothing to the organiser. Guests pay the room rate, and the platform’s margin is built into it.
Book a 20-minute demo. We walk through how you house teams today, set up your first hotel and contract, and put your booking page on the screen.
→Book a demo
Which hotels, how the contracts read, how pickup reports reach you, and how teams find the rooms.
A hotel and a contract set up, its room blocks night by night, the booking page a family sees in your colours, and the reservation it makes.
If it is not a fit for how you run your housing, we will tell you in the same call.
Pick a time that suits you
Choose a day and time on the next page — it takes about a minute. One conversation, no obligation.
Book a 20-minute demo